Hardware Appliance Email Archiving

“Intelligent Message Archiving”

InBoxer has taken email archiving to a whole new level. InBoxer Intelligent Message Archiving addresses all of the corporate, regulatory, legal, and compliance requirements for a solution which meets your needs today and for the future. Our solution has given our customers worldwide the comfort and security of knowing that their critical electronic records are useful and in control.

InBoxer provides these key benefits:

  • Optimized for very fast retrieval of stored information
  • The ability to Archive email, IM and Bloomberg from nearly any email system
  • Proprietary Pre-Search™ technology classifies messages into 80 categories.
  • Real time alerts and notifications on policy violations or message content
  • Advanced Legal, Regulatory or policy Discovery including early case assessment
  • Meets regulatory and compliance requirements
  • Unlimited storage – every system can expand with iscsi or SAN attached storage
  • End user access to their archived messages
  • Available worldwide through a network of distributors and resellers

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How It Works

The InBoxer Anti-Risk Appliance comes in the following models:

  • InBoxer captures all inbound, outbound and internal emails and instant messages as they are communicated.
  • All messages and attachments are full-text indexed and scored against 80 different pre-defined and customized categories using InBoxer’s Pre-Search technology. This allows for extremely fast discoveries and the unique ability to truly “know what you are archiving”. Nobody likes surprises in their corporate records.
  • All messages are stored based on your pre-defined retention policy (typically 3-7 years)
  • Access to the system is defined by the administrator with different authority per user
  • When needed searches/discoveries can be created and exported
  • On-going the system can monitor and send alerts based on your corporate or regulatory policy.
  • End users can get access to their own archived messages
  • They system can tie in virtually any messaging system

Dell Case Study on InBoxer

“InBoxer launches a new e-mail archiving appliance worldwide and reduces support calls by 90 percent with Dell OEM Solutions…”

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Benefits

  • InBoxer reduces litigation support costs and meets short legal deadlines because it is fast – very fast.
  • InBoxer finds messages that other systems miss using advanced search capabilities and exclusive Pre-Search™ technology.
  • InBoxer is intelligent and does not waste your time. InBoxer’s Pre-Search™ technology categorizes more than 80 of the most frequently searched items to improve search performance. Pre-Search items include senders, recipients, social security numbers, confidential information, and offensive content.
  • InBoxer alerts you to risks. Create real-time alerts for any of the Pre-Search categories and for your own custom lists. These alerts can warn of compliance and policy management issues by sending messages to the sender, recipient, human resources, security, and/or another third party.
  • InBoxer reduces training time because it is an integrated solution with a consistent user interface for archiving, compliance, discovery, litigation hold, supervision, and real-time policy management. As they all use the same message database, all actions are always synchronized and up-to-date.
  • InBoxer is configured the way you want it: a hardware appliance, VMware archiving software, or a cloud hosted archiving system.
  • InBoxer is Simple and Cost Effective

The Challenges

Companies, Schools and Government agencies have a legal and regulatory compliance obligation to maintain messages as corporate records and produce them as evidence when needed.

The Key issues faced include:

  • Reliable capture of email (email archiving) and in some cases IM.
  • Fast search and retrieval (discovery)
  • Assurance that evidence is not deleted (litigation hold)
  • On-going policy management to gain control of what is being archived (monitoring).

The requirements, which make these issues a priority for legal departments, HR and IT include the following:

  • Federal Rules of Civil Procedure (FRCP)
  • Freedom of Information Act (FOI or FOIA)
  • State adopted Freedom of Information Act’s (each state has a different name)
  • State Open Meetings Laws
  • PCI Compliance
  • HIPAA
  • SEC, FINRA requirements
  • Department of Defense regulations
  • Patriot Act
  • Sarbanes-Oxley
  • Early Case Assessment
  • Corporate Best Practices